Event registration
Attendee sign-up: contacts, city, attendance format and the tracks they care about. It ends on consent and a captcha so bots cannot flood the list.
Who it is for and when to run it
For organisers of conferences, meetups, webinars and trade shows who need a list of attendees with contacts and attendance format. It fits when registration is free or payment happens elsewhere and the form just needs to gather people.
Link to it from the event page, social posts and newsletters, or embed it on your site right under the agenda with the widget. For in-person events add a QR code to the poster.
Open registration a few weeks ahead and close it when seats run out: you can unpublish the form at any time.
What the template is made of
Every block in the order it sits in the builder. Branching decides which of them a given person actually sees.
- Conference registration Text block
The intro screen «Conference registration». Its text says the ticket and schedule will arrive by email. You send those yourself (from your mailing tool or via a webhook); the service does not send email, so edit the text to match your process.
- What is your name? Short answer
Name is required: it goes on the badge and is checked at the door.
- Email for the ticket Email
Ticket email is required: it is your main line to the attendee before the event.
- Phone (optional) Phone
Phone is optional and labelled that way. Useful for last-minute changes, but a required phone field puts people off.
- Company and job title Short answer
Company and job title in one text field. It tells you who the audience is and fills the badge without adding two questions.
- Where are you travelling from Region
«Where are you travelling from» uses the region picker, which unlocks on Pro. It shows how many people come from out of town, which matters for logistics.
- Attendance format Cards
Attendance format as cards (in person, online, hybrid), required. It decides how many seats and how many stream links you need.
- Which tracks interest you? Multiple choice
Multiple choice of five tracks, from product to team management. It helps assign rooms by interest.
- Consent to personal data processing Consent
Consent to personal data processing is required: the form collects names and contacts.
- CAPTCHA CAPTCHA
A SmartCaptcha block (Pro) keeps bots from filling an open registration with junk.
How to adapt the template
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Rewrite the intro: event name, date, venue and exactly how people will get their confirmation.
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Replace the tracks with your programme. Single-track event? Delete the question.
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On the free plan remove the region picker and the CAPTCHA, or swap the region for a dropdown of a few cities.
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For a paid event add a «Promo code» short-answer field and put a payment link in the final screen text.
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Need an age limit? The 18+ registration template already has a date-of-birth check wired on the canvas.
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Connect a webhook so each registration lands in your CRM or attendee sheet. More on the event registration page and in webhooks, CRM and chat.
How to read the results
The main number is the split by attendance format. Check «In person» against room capacity regularly, not the day before.
Count ticks per track and put the most popular one in the biggest room. If a track has almost no takers, there is still time to change the programme.
After a CSV export, the company and job title field shows who is coming: engineers, managers, students. That shapes the tone of talks and which partners to approach.
Registrations and turnout are different numbers. Estimate attendance from your own past events rather than someone else’s figures.
Common mistakes
- Keeping «we will email your ticket» in the text when nothing is set up to send it. People will wait and then write to support.
- Making the phone field required without a real need.
- Running an open link on social media without a CAPTCHA.
- Leaving registration open after seats are gone. People registered over capacity will turn up and not get in.
Questions about the «Event registration» template
What fields does an event registration form need?
At minimum a name, an email and consent to data processing. This template adds an optional phone, company and job title, home region, attendance format (in person, online or hybrid) and preferred tracks. That covers badges, room planning and contact before the event.
How do I embed an event registration form on my website?
Publish the form and choose the widget embed: a single script line you paste into the event page. The widget runs in a Shadow DOM, so your site styles will not break it. You can also share a plain link and a QR code.
Does Askyo email tickets to attendees?
No, the service does not send email. Registrations land in your account, can be exported to CSV, sent by webhook to your CRM or mailing tool, or posted to Telegram as notifications. You send the ticket or confirmation with your own tool.
Similar templates
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Event feedback
Ratings for organisation and speakers, plus willingness to come again.
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Sign-up for an 18+ event
A demo of date-based branching: an age check, a filter for past dates and an urgent-request marker.
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Feedback form
A smart form with branching: the user picks a reason for getting in touch and gets their own set of questions.
Do not start from an empty canvas
Open the catalog, take the closest template and rewrite the questions for your job. Five minutes instead of an hour.